The event planner job description involves an array of skills and required abilities for a successful career in the field. The event planner, also known as an event coordinator, has many responsibilities that go beyond simple event planning duties, and into the area of research, marketing, and logistics. Read further to learn what are the duties and skills required to become an event planner.
Job Overview: What Does an Event Planner Do?
Even if you want to learn about corporate event planner job description or party planner job description, you should know that the overview is similar to both jobs. The main duty of an event planner is to organize the event which can be a wedding, a party, reception, business meeting, convention or even exhibitions or trade shows.
Event Planner Job Duties
The event planner job description includes a variety of responsibilities, adapted to the specifications of the event organized, these can be meetings, conventions or parties. Below is a list of responsibilities that can be found in the job description for event planner regardless of the field:
- Plan, create and produce various events and manage all the delivery elements on deadline.
- Discuss with clients to find out what their expectations are and how to meet them.
- Research the market and negotiate contracts with providers and other partners.
- Offer constant feedback to clients.
- Come up with original, imaginative ideas for the event and implement them.
- Organize locations, setting, the list of attendees, and particular requirements about logistic issues.
- Coordinate staff, and keep in contact with the PR and marketing departments to promote the event if need be.
- Stay proactive and find solutions to any emergency issues that might arise on the day of the event.
- Conduct research before and after the event and provide activity reports to the clients.
Event Planner Essential Skills
Interpersonal Skills. A good event planner is a real people person, a professional that possesses impeccable communication skills, both written and spoken. They must have the ability to stay calm under pressure. As well as to have a problem-solving attitude and the ability to compromise.
Organization Skills. The most successful event organizers are those who can handle stress and problems, and are quick on their feet. This can easily come up with imaginative solutions, and never take no for an answer.
Negotiation Skills. Event planners have to keep constant contact with their clients before, during, and after the event. They also have to conduct research and even negotiate contracts and take care of a variety of logistic issues.
Management Skills. The event planner must be able to efficiently organize their time in order to gracefully meet any tight deadlines they might have. This professional must be resilient and resistant to stress.
Becoming an Event Planner Professional
For becoming a skilled event planner an aspiring professional must first have a bachelor’s degree. But more than this academic qualification, employers look for extensive experience in the field of planning. Therefore, the event planner job description focuses on previous experience in the field, as this job requires a person that can act fast and quickly in order to find solutions to unexpected problems.
Qualifications & Training
The main required qualifications from the person desiring the event planner job position are related to communication, management, and interpersonal skills, as well as personal work ethic. A great event planner should also possess multi-tasking skills that are useful for the good management of projects and assignments. This professional should also have an excellent work ethic and respect for others. As well as an ability to work with very tight deadlines.
For people tempted to start a career as an event planner, they should know that having a bachelor’s degree and some previous experience in a related field are mandatory. Employers usually prefer to hire candidates who have worked in hospitality management, so this would be a great starting point. Also, greatly appreciated would be to have a minimum of 3 years of experience with administrative management. As well as having at least one year of coordinating and managing special events.
As expected, the event planner job description can include hectic working hours depending on the project they are working on. Event planners are often expected to be available mostly all of the time, especially as the event date gets closer and closer. Unexpected calls, midnight discussions with clients, or urgent issues to attend to are also possible while having this job.
Job Outlook & Advancement Opportunities
Event management is a highly competitive field, and promotion might depend on various factors such as the organization one works for, previous accomplishments, and the ability to implement theoretical knowledge and use it to solve practical problems.
There is no certain, clearly determined path, and ascending the career ladder depends on the type of organization these professionals work for. Generally, promotions may be from assistant to team leader, starting to manage an increasingly big team. Once with experience, there will also come more responsibility, like for large events which are more difficult to manage and have bigger figures when it comes to attendees and budgets.
According to the information provided by the Bureau of Labor Statistics, the median pay for an event planner is at $48,290 per year, approximatively $23 per hour.
Being an event manager seems like a dream job for most people who dream about endless parties and meetings with celebrities and other A-listers. In reality, the event planner job description includes plenty of responsibilities and high-stress factors. Therefore, this is a profession for highly organized and responsible people. For a related but more specific job, you can look at the wedding planner job description.